Presenting budgets is a vital part of the business process. For example, a budget presentation could guarantee that you get the funding you need to take your business to the next level or it could lose you your business partners. But how do you ensure your budget presentation is thorough, effective, and successful?
Here are a few tips to help you get started.
Use the Right Tools
There are several aspects to curating a budget and a good way to get overwhelmed is by trying to do everything manually. Utilizing budgeting tools and software will not only streamline the process but also ensure your calculations are accurate.
When using such tools, whether it’s corporate performance management software or a simpler program, make sure you understand how to use the features and are familiar with all the inputs. Read manuals carefully, find information online, or contact customer support to reap the full benefits of whatever tools you choose to use.
Be Detailed & Transparent
When discussing financials, don’t be afraid to state the facts. Interested parties want to know what your budget looks like not only now, but down the line as well. So if you can, include future projections – for up to the next 3-5 years – so they can get a better understanding of where the business is headed in the long run.
Additionally, be transparent about areas that need improvement and money that needs to be reallocated. Don’t try to hide any shortcomings. Rather, use this as an opportunity to show that you understand where the business needs to improve and how it can be done.
Use Visuals Aids
No one – bosses, shareholders, investors – wants to sit through a boring presentation. Use visuals to illustrate your budget in an engaging way. Graphs, pie charts, and even 3D projections can bring life to any financial presentation, giving everyone a better idea of what they are looking at.
Keep in mind that different kinds of visuals are more suited to certain kinds of data. For example, statistics are typically best illustrated with bar graphs.
Be Prepared for Questions
Chances are, there will be questions about your budget presentation. Be prepared to answer them with thorough knowledge of the inner workings of your financials. Then, have backup documents ready in case anyone asks for additional details.
When answering questions, stick to facts, present any solutions you have, and be firm.
Creating a budget presentation can be daunting, but it doesn’t have to be. By following these tips and utilizing the right tools and visuals, you can ensure your financials are thorough, detailed, and easy to understand. And make sure you know your numbers inside and out so you can adequately answer any questions. With the right preparation and presentation, your budget could make all the difference in getting the funding you need.