How to Protect Employees from Identity Theft

by Sudarsan

When hiring an employee, the employers take a huge amount of personal information including their SSN, driver’s licenses, birth dates, health data, investment, and financial account data, emails, and so much more. All the data is stored securely by the organization. However, identity thieves deploy various methods like cyber attacks and try to breach this data. The data can then be used by any of your competitors to woo your employees into leaking your trade secrets or any other sensitive information. They can also use the information to just harm your business for seeking revenge.

An identity theft attorney can no doubt help you to come out of any concern related to identity theft. However, as a responsible employer, it is important for you to keep your employees safe from such thefts, thereby safeguarding your business. If you are confused about what you can really do to protect your employees against identity theft, here is the right guide for you.

3 Ways to Keep your Employees Safe from Identity Theft

It is a matter of fact that you do not want to face a breach of data and call an identity theft defense attorney. So, here are some of the effective and efficient methods you can use to keep away the identity theft of your employees.

  • Leverage Storage Protocols

As a good employer, you must have strong protocols for the proper collection, sharing, storage, handling, and tracking of employee data. While dealing with the sensitive personal data of your employees, it is important for you to be careful and check how the data is being handled. Check how the information is stored and scrutinize the intake forms. It will also be wise to store different kinds of data in different locations rather than storing everything in a single place. Doing this will not let the data get easily accessed in the course of a potential breach. Having an Authorized Use Policy or creating tiered permission can be of great help too.
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Furthermore, you need to keep in mind that it is not only the digital data that can be stolen or breached. You should not forget the fact that even paper files are equally vulnerable to get breached. Employers should know where and how to store physical documents carefully and securely. They should also consider discarding the paper documents, which would not be of use any longer.

  • Offer Proper Education

Businesses invest huge capital in the latest and most powerful cybersecurity technologies but fail to leverage enough resources in educating their employees about proper cybersecurity procedures and practices.

As an employer, it is very essential on your part to teach your employees the ways to identify malicious phishing emails or other digital materials, which may contain potential malware. Training sessions on not easily trusting the source of a received email, identifying requests for sensitive personal data, and scrutinizing a greeting can help them in protecting their data and keeping themselves safe from identity theft.

  • Monitor Temporary Workers Closely

It is a matter of fact that getting a job as a temporary employee in an organization is a common and very effective way to access the data files of the employees. The temporary positions are usually short, which is ironically long enough for grabbing the sensitive data of the employees of a company and disappearing.

In general, candidates seeking temporary employment are not known to the organization and are provided access to the office systems without needful background checks, which are otherwise done while hiring candidates for permanent positions. However, it is very crucial for the companies to ensure that they only hire temporary workers, whose background checks are thoroughly done and are clear.
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Furthermore, employers should also closely monitor the activities of their temporary employees.

The Final Words

Reevaluating the cybersecurity defense of your company isn’t too late yet. It is very important for you to reconsider your organization’s cybersecurity model and take proactive steps against potential identity theft of your employees and you can start with this right now. You need to raise awareness in your company, especially among the employees who have access to sensitive private information. This can, in turn, build an environment to scrutinize where your employees are alerted to malicious or dubious activities. An environment with procedures and awareness and effective controls and oversight can help in safeguarding even the most delicate information of your employees and keeping your overall business security.

Although the above list is not too comprehensive to include all the methods an organization can incorporate to safeguard the data of its employees, abiding by these steps can surely ensure that companies are serious about the sensitive information of their employees. That said, if by any chance you face a case of identity theft inside your organization, you should immediately consult a reputed fraud defense attorney for the right advice and guidance.

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