Companies must depend on IT services for flawless regulatory compliance

by Sudarsan

Providing IT services is a very demanding task because it needs round-the-clock surveillance of the systems that comprise the business infrastructure to ensure that it remains well protected from security threats, operates at top efficiency, and is always up and running.  From monitoring system performance to fielding support requests, the workforce of IT services Atlanta, GA has their hands overflowing. The scope of technology keeps expanding as new areas come under its fold, and the stress of the workforce keeps increasing. Highly regulated industries like manufacturing finance, healthcare and pharmaceuticals, energy, oil and petroleum, and others are turning to IT services to help meet various regulatory compliances.   The approach seems quite logical because only technology can assure the most efficient and accurate compliance activities that help companies avoid high fines and expensive lawsuits.

The use of software has become essential for supporting all activities related to various regulatory compliances that are only increasing by the day.  How the IT services can help to support the corporate compliance programs will become clear ongoing through this article.

Use Policy Tracking Software

The gamut of compliance training has widened manifold as the control measures have become more stringent. It has entirely changed the way of imparting compliance training by using manual methods to maintain paper documents to certify that employees have received the desired training and understood the material. The manual system had its inherent flaws and prone to error as it was difficult to cover all employees because some omissions were unavoidable, and lost documents only compounded the problems. All this is now history as companies are using software to track company policy, many of which pertain to some kind of compliance activities. With softcopies of the policy available at a click, it helps to share information smoothly and even preserve documents with e-signatures to prove compliance. 

Frame procedures and implement Data governance software 

Data is one of the most critical and valuable assets for businesses today, and that you are dealing with and storing huge data pose a potential risk to your company’s compliance efforts. Healthcare companies in the US must comply with the HIPAA regulations (Health Insurance Portability and Accountability Act). Healthcare companies must protect all personal health information of clients and or patients, and there are specific guidelines about what data can and cannot be shared. Therefore, the chances are that careless mistakes can happen in handling personal data.  

By using some software created exclusively for the purpose, it is possible to put controls in place to monitor access to data and restrict its use and sharing to ensure better adherence to the HIPAA laws. Going a step ahead, technology can help encrypt classified and sensitive data so that even if there is any data breach, there would be no chances of data misuse. 

Use Industry specific software

When selecting or developing any software, consider the industry-specific needs and incorporate the software features to be sure that there are no chances of crossing the red line in matters of compliance.

Although all software’s broad features for common industry functions like payroll and HR are broadly the same, it must include the industry specifics too.  

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